KASEA Bylaws
September 30, 2007
Kansas Association of Special
Education Administrators
Bylaws
Last Amended 7/30/2002
Article I – Duties of Officers and Regional Representatives
Section 1: It shall be the duty of the president to preside or to arrange for a presiding officer in the absence of the president elect at all meetings and to prepare the KASEA executive board and business meeting agendas.
The president shall be chairperson and a member of the executive board and shall call extra meetings of the board: (1) whenever the president deems it necessary, (2) whenever the president is requested to do so by a majority of the members of the board; or (3) by the petition method of the membership.
The president shall perform all other duties pertaining to the office as defined by the executive board.
Section 2: The president elect shall:
1. Preside over all meetings in the absence of the president.
2. Arrange programs for all regular meetings of KASEA or appoint a chairperson to handle this task.
Section 3: The secretary shall keep a complete and accurate record of all proceedings of all meetings of KASEA and of all meetings of the executive board. The secretary shall have records present at all meetings of KASEA and the executive board; and mail a copy of all minutes to the USA office. At the expiration of the term of office, the secretary shall turn over to the successor all books, records, and property of KASEA.
Section 4: The treasurer shall be responsible for:
1. Collection and depositing of registration fees of any regular membership meetings.
2. Collecting and depositing of all funds collected by membership chairpersons or convention/program committee for dues or pre-registration.
3. Paying all debts incurred by the organization.
4. Coordinating the KASEA funds through the USA staff and offices.
5. Maintaining an accurate up-to-date accounting of all KASEA funds held by USA.
6. Chairing the annual audit committee which will review the books maintained at USA for KASEA.
7. Preparing name tags for all KASEA sponsored conferences.
8. At the expiration of the treasurer’s term of office and after approval of an auditing committee, the treasurer shall turn over to the successor in office all money, books, and property of KASEA.
Section 5: Regional representatives are responsible for:
1. Communications with all KASEA active/non-active members in their region.
2. Calling regional meetings for the purpose of furthering KASEA’s goals and objectives.
3. Serving on the executive board as a voting member and as a liaison between the board and the region.
4. Doing other duties as assigned by the executive board such as but not limited to the following:
a. Provide input to
the executive board from their region.
b. Provide agenda items to the president for the executive board
meetings, and possibly membership meetings.
c. Promoting membership in their region.
d. Being a resource person for new administrators in their
region.
Section 6: The immediate past president shall serve as a voting member of the executive board and may be appointed to serve as a chairperson of any task force or committee. All active past presidents in attendance at the third scheduled KASEA membership meeting of the year will serve as the nominating committee to the executive board.
Section 7: The KASEA/CASE liaison shall always be a past-president and will serve as a voting member of the executive board. The liaison’s primary responsibility is liaison to national CASE and to KASEA for federal legislative issues. This two year position will be filled by the next past-president available in the actual line of succession (effective through June 30, 2000). Beginning with the 2000-2001 year, the immediate past president will serve a one year term as the CASE liaison.
Article II – Vacancy of Executive Board Officers
Section 1: In the event of a vacancy in the office of president, the president elect shall at once succeed to the office of president and shall serve for the remainder of the term, and the term of office for which he/she was elected.
Section 2: In the event of a vacancy of other elected officers the executive board shall appoint a representative to fill the position(s) to complete that term of office(s).
Section 3: A vacancy on the executive board shall be appointed at the next scheduled executive board meeting.
Article III – Meetings and Rules of Procedure
Section 1: Roberts Rules of Order
Roberts Rules of Order shall govern the conduct of all regular and called meetings of the membership and the executive board of KASEA.
Section 2: Quorum for Executive Board & Membership
A majority of members present in person shall constitute a quorum at all meetings of the executive board and the membership, except as otherwise provided by statute or by the Articles of Incorporation.
Section 3: Majority Required
The vote of the holders of a majority of the voting power present and voting, shall decide any question brought before such meetings, unless a provision of the statutes or of the Articles of Incorporation required a different vote.
Section 4: Voting
At every meeting of the executive board and membership, each member shall be entitled to one vote in person.
Section 5: Executive Board Action Without Meeting
Executive board decisions may be made by a majority of the executive board through conference call, by telephone, electronic mail, or mail ballot. Actions resulting from such phone, electronic mail, or mail ballot shall be included in the minutes of the next regular meeting of the executive board.
Section 6: Meetings
The tentative time and place of all regularly scheduled meetings shall be established by the executive board at the last regular scheduled meeting of the year and the dates shall be mailed to all active members at least 30 days prior to the first meeting of the next year. Changes in these meetings must be mailed to the membership at least 30 days prior to the meeting.
Section 7: Special Meetings
Special meetings of the membership may be called by the executive board or a petition bearing the signatures of at least 25% of the active members of KASEA. In all such cases the secretary shall send out the notice of such special meetings to the membership not less than ten days or more than thirty days prior to the meeting stating the time, place, and the expressed purpose of the meeting.
Section 8: Other Meetings
Meetings approved by the executive board may be held by members of a region for the purpose of carrying on the mission of the organization of KASEA. Such organizational groups shall have regional representatives for the convenience of calling meetings and furthering their activities and the business of KASEA.
Section 9: Reports
All reports of KASEA shall be published only with the approval of the executive board.
Article IV – Minutes of Meetings
Section 1: Minutes of all meetings shall be distributed at the next regular membership meeting.
Article V – Election of Executive Board Officers
Section 1: Officers of the executive board shall be elected from and chosen by the active membership and all will be voting members. These shall include president elect, treasurer, and secretary.
Section 2: Officers of the executive board shall be nominated at the third scheduled meeting of each membership year. They shall be elected by written ballot at the last scheduled meeting of each membership year. The president elect automatically accedes to the office of president. All terms begin July 1.
Article VI – Business Between Meetings
Section 1: The executive board shall be empowered to conduct the necessary business, both administrative and financial, of KASEA between regularly scheduled membership meetings.
Article VII – Amendments
Section 1: Revision of the bylaws shall be by majority vote of the executive board subject to approval by majority vote of the active membership present at the next membership meeting.
Article VIII – Committees
Section 1: The executive board will annually determine committees essential to the implementation of the strategic plan. Committee chairpersons shall be approved by the executive board.
Section 2: All other committees will be appointed by the executive board or president as needed.
Article IX – Affiliations
Section 1: KASEA will have affiliation to the Council for Exceptional Children, United School Administrators and Council of Administrators in Special Education.
Article X – Dissolution of KASEA
Section 1: In the event that this organization dissolves, any remaining funds within the operating budget shall be donated to the State Chapter of the Council for Exceptional Children.
Revised
